Planning a marquee event is an exciting journey. You can transform any location into a beautiful, bespoke venue. At Dynamic Marquees, we do far more than simply supply the marquee for hire. We partner with you every step of the way, offering planning support, creative expertise, and a comprehensive suite of services to ensure your event is flawless and unforgettable.
Here’s how we recommend you approach planning your marquee event, what the timeline looks like, how we’ll work with you, and our top tips for making the most of our partnership.
With that in mind, let’s take a look at the ideal marquee event planning timeline to help you bring your vision to life.
The Ideal Marquee Event Planning Timeline: Your Essential To-Do List
A Year Ahead: Dream & Discover
Gather inspiration for your event concept.
Contact us for an initial consultation. We’ll discuss your ideas, guest numbers, location, and budget.
Haven’t secured a venue? Dynamic Marquees can help you find the perfect spot for your marquee.
We’ll recommend marquee sizes and styles tailored to your event, and provide a detailed, personalised quote.
6 to 9 Months Prior: Design & Book
- Confirm your marquee booking to secure your date, especially important for summer weekends.
- Work with our planning experts and collaborators to develop your event layout, décor, and any special features (dance floors, stages, etc.).
- Book essential add-ons: lighting, flooring, heating, furniture, toilets, and bar hire.
6-3 Months Before: Refine & Confirm
- Finalise your guest list and event schedule.
- Confirm all additional services and suppliers (catering, entertainment, AV).
- We can coordinate with your other vendors to ensure seamless integration.
- Our team visits your site to check access, ground conditions, and logistics
- We’ll review the setup plan and make any necessary adjustments.
2-1 Month Before: Final Details
- Double-check all arrangements, from marquee décor to guest comfort features.
- Confirm timings for marquee erection and removal.
- Share your final event schedule with us so we can coordinate setup and breakdown.
Event Week: Setup & Execution
- We erect the marquee well in advance, allowing time for decorating and supplier access.
- Our Dynamic Marquees experts ensure every detail is perfect, including lighting to heating and furniture.
- On event day, we’re on hand for any last-minute tweaks, so you can focus on enjoying your celebration.
Post-Event: Breakdown & Feedback
- We dismantle the marquee and clear the site efficiently.
- We welcome your feedback to help us make future events even better.
How We Work With You
A marquee for hire isn’t just about the physical structure. When it comes to working with Dynamic Marquees, it’s about the full service that comes with it. From your first consultation to the moment the marquee is dismantled, a professional marquee company should walk you through every step. That includes site visits, recommendations on layout, logistics coordination, and ensuring your event vision aligns with practical execution.
At Dynamic Marquees, our approach is hands-on, collaborative, and tailored to your needs. Here is how we do it:
- We’re all ears: From your first enquiry, we listen to your vision and offer expert advice on marquee styles, layouts, and event logistics.
- No two events are the same: We make sure your marquee setup fits your vision and theme. We also take into account guest numbers and practical requirements.
- It’s all about creating the right atmosphere: We supply not just the marquee, but everything needed for guest comfort and event success, including:
We can even help with bespoke décor as we work with reputable décor companies.
- Seamless coordination: We can liaise with your other suppliers (caterers, entertainers, AV teams) to ensure everything fits together smoothly.
- Leave it to the experts: Our experienced crew handles all setup and breakdown, and we’re always available for on-the-day support.
Top Tips to Make Your Marquee Event a Success
- Book Early
Peak dates fill quickly, especially in summer. Do you know your event dates already? Secure your marquees as soon as possible to guarantee availability.
- Be Clear About Your Vision
Share your ideas, must-haves, and any special requirements with us early on. The more we know, the better we can customise the marquee and services to suit your needs.
- Don’t Underestimate Space Requirements
What’s one of the biggest missteps? Booking a marquee that’s too small. People often forget to factor in the space needed for food service, walkways, furniture, and entertainment zones.
- Plan for Practicalities
Setting up a marquee for hire is much more than just pitching a tent. It’s a full logistical operation. Access to the site, terrain conditions, and proximity to power and water sources all play a role. A good marquee company handles the behind-the-scenes work: risk assessments, delivery planning, structural stability checks, and more. We’ll handle these logistics, but your input on site specifics is invaluable.
- Enjoy the Process
With Dynamic Marquees managing the logistics, you’re free to focus on the fun parts, such as choosing themes, menus, and entertainment!
Safety, Permits and Legal Considerations
Depending on where your marquee is set up, especially if it’s in a public space or open land, you may need permits from the local council. Be mindful of safety regulations: fire exits, no-smoking signs, access routes for emergency services, and more.
Don’t skip this step. Protect both your event and your peace.
Reputable marquee hire companies are well-versed in these rules and can guide you through what’s needed. At Dynamic Marquees, we make sure the structure is compliant, insured, and safe for your guests.
Final Thoughts on Marquee Hire
Few traditional venues offer the unparalleled blend of freedom, luxury, and customisation that marquees for hire provide. Are you hosting a corporate gala, a birthday celebration, or marking a significant business milestone? Marquee hire will allow you to bring your vision to life in a stunning and adaptable setting.
Ready to Start Planning?
Let’s bring your vision to life. Contact Dynamic Marquees for a free, no-obligation consultation and discover how we can make your marquee event truly unforgettable. With our expertise, creativity, and commitment to service, your event will be as seamless as it is spectacular. With thousands of successful events behind us, you can relax knowing every detail is covered.
