Looking for corporate Christmas party marquee hire to host this year’s celebration in style? It’s a highlight of the year, offering a valuable opportunity to celebrate achievements, boost team morale, and create lasting memories.
In fact, 77% of UK business leaders consider the corporate Christmas party the most important work event of the year. If you’re one of them, you must be thinking about how to make this year’s celebration truly stand out.
Hosting this special event under a marquee adds a unique charm and flexibility that traditional venues often lack. This corporate Christmas party checklist will guide you step-by-step to create a magical event that colleagues will talk about for years to come.
Top 5 Reasons to Choose a Marquee for Parties This Christmas
A marquee for parties offers advantages that make it ideal for corporate Christmas party marquee hire celebrations:
- Marquees are versatile. Whether you want a modern look or a rustic theme, a marquee can help your vision come to life.
- From intimate gatherings to large-scale events, marquees come in various sizes to accommodate your guest list comfortably.
- Host your party outdoors, close to your office, or at a scenic site, without the usual venue constraints.
- With professional installation and optional heating, marquees keep guests warm and dry despite Britain’s unpredictable winter weather.
- Flooring, lighting, furniture, and catering setups are fully adaptable to your needs, creating a beautifully personalised event space.
Let’s dive into the essential steps you’ll want to take when planning your corporate Christmas party marquee hire.
Step 1: Secure Your Marquee for Hire Early
Winter is a peak season for marquees, so it’s vital to secure your space well in advance. Early booking:
- Ensures you get the marquee size and style that perfectly suits your event.
- Guarantees the availability of extra features, such as heating, flooring, and lighting.
- Gives you enough time to plan the décor and entertainment.
- Often secures better pricing and service options.
We recommend booking at least three months ahead for corporate Christmas party marquee hire to avoid disappointment.
Step 2: Choose the Right Location and Layout for your Corporate Christmas Party Marquee Hire
Location determines the logistics of your event and the atmosphere your marquee will create. Consider:
- Proximity to your company for ease of access.
- Parking availability for guests or transport options.
- External space for outdoor areas like fire pits or smoking lounges.
- Ground surface for marquee installation and seating layout.
Work with your marquee hire team to design a layout that includes dining, dancing, lounge areas, and any planned activities, keeping guest comfort and flow in mind.
Step 3: Invest in Quality Heating and Insulation
No winter corporate party feels cosy without effective heating and insulation. Options include:
- Powerful heaters placed strategically to maintain an even temperature.
- Wooden or carpeted flooring lifts guests off cold ground and retains warmth.
- Insulated wall linings and thermal curtains help trap heat inside.
A marquee for hire from Dynamic Marquees comes with expert advice and installation services to create a snug atmosphere that allows guests to relax and enjoy throughout the evening.
Step 4: Set the Holiday Mood
Christmas décor transforms your marquee into a winter wonderland. Approach styling with these ideas:
- Lighting
Twinkling fairy lights, elegant chandeliers, and lanterns add warmth and sparkle.
- Colour Schemes
Traditional red, green, and gold, or modern metallics and frosted blues can define your theme.
- Seasonal Touches
Incorporate Christmas trees, wreaths, poinsettias, and faux snow for authentic festive vibes.
- Table Settings
Use coordinated tablecloths, candle centrepieces, and festive napkins to impress at dinner.
- Themed Zones
Create a cocktail lounge, photo booth area, or gift exchange nook with dedicated décor.
Dynamic Marquees also offers a wide range of furniture to complement your styling. Contact us to learn more.
Step 5: Plan Catering with Winter Comfort in Mind
Food and drink are essential to a successful corporate Christmas party. Serving seasonal menus with warming dishes such as roast meats, root vegetables, and hearty desserts creates a welcoming festive atmosphere. Hot drink stations featuring mulled wine, hot chocolate, and spiced cider add a cosy touch.
It’s important to set up catering in accessible locations to avoid long queues. For mingling events or more casual formats, consider finger foods and canapés that are easy to enjoy while socialising. Coordinating your catering logistics during the marquee hire planning stage ensures seamless service that flows smoothly with the rhythm of your event, enhancing the overall guest experience.
Step 6: Keep Guests Engaged and Celebrating
Entertainment choices set the tone and energy of your corporate Christmas party marquee. Consider live bands or DJs playing festive classics and popular tunes to keep the dance floor lively. Interactive games and small competitions with prizes encourage team bonding and add fun twists to the evening.
A photo booth with themed props captures memorable snapshots, while seasonal performers like carol singers or magicians bring extra festive cheer. Tailoring entertainment to fit your company culture and guest preferences is key to maximising enjoyment and creating a truly memorable celebration.
Step 7: Pay Attention to Safety and Accessibility
Every successful corporate event prioritises safety and comfort. You must confirm that your marquee installation meets all local regulations and insurance requirements to ensure a secure environment. Emergency exits and signage should be clearly marked and unobstructed to facilitate swift evacuation if needed.
Accessibility is another important consideration, with ramps and restroom access designed to accommodate disabled guests. Proper lighting must be provided to maintain visibility during evening and nighttime hours. Fire safety measures, including extinguishers and trained staff on site, are crucial to prevent and respond to emergencies.
Partnering with a professional marquee hire provider like Dynamic Marquees means these essential standards are expertly managed, allowing you to focus on delivering a memorable and safe event experience.
Start Planning Your Perfect Winter Corporate Party Today
Contact us now to discuss your requirements and secure your marquee for hire. Let’s make this winter’s corporate Christmas party the highlight of the year, with warmth, style, and festive cheer.
